Meetings & Port Calls >

Port Calls

Shipping | Public Relations

Travel Information

Contact: Kathy Bass at (979) 845-3205 or bass@iodp.tamu.edu

• Travel authorization forms & policies
• Ship’s Security Plan (PDF)
• U.S. Government Travel Information
  • U.S. State Department passport information and renewals
  • Transportation Security Administration traveler information
  • Current travel warnings (U.S. Dept of State)

Expedition 341S
SCIMPI and 858G Cork

• General information (PDF)
• Port call reconnaissance (PDF)
• Hotel reservation request form (PDF)

Expedition 341
Southern Alaska Margin Tectonics

• General information (PDF)
• Port call reconnaissance (PDF)
• Hotel reservation request form (PDF)

Staff Authorization Forms

• Expedition 341S · Boarding in Victoria, Canada, disembarking in Victoria, Canada (PDF)
• Expedition 341 · Boarding in Victoria, Canada, disembarking in Valdez, Alaska (PDF)

Shipping Deadlines

Contact: Sandy Dillard at (979) 845-5780 or dillard@iodp.tamu.edu

• Export control information
• USIO shipping guidelines (PDF)

Expedition 341P

Note: There will be no air freight.

SURFACE freight cutoff dates

First Van:

• February 12, 2013, 5 p.m., all surface freight information must be received by Sandy or Tyrone in the shipping/receiving office. Information should include item description, value, and any special handling requirements.
• February 19, 2013, 1 p.m., surface hazardous freight must be in the shipping/receiving area. Information should include item description, value, and any special handling requirements. (If the item is “Hazardous,” provide a copy of the MSDS if it is not already on file.)
• February 25, 2013, 1 p.m., all other surface freight must be in the shipping/receiving area. Final shipping papers will be printed for items already physically there and no additions can be made once the papers have been generated.

Last Van:

• April 19, 2013, 5 p.m., all surface freight information must be received by Sandy or Tyrone in the shipping/receiving office. Information should include item description, value, and any special handling requirements.
• April 26, 2013, 1 p.m., surface hazardous freight must be in the shipping/receiving area. Information should include item description, value, and any special handling requirements. (If the item is “Hazardous,” provide a copy of the MSDS if it is not already on file.)
• May 2, 2013, 1 p.m., all other surface freight must be in the shipping/receiving area. Final shipping papers will be printed for items already physically there and no additions can be made once the papers have been generated.

Expedition 346
Asian Monsoon

SURFACE freight cutoff dates

• July 1, 5 p.m., all surface freight information must be received by Sandy or Tyrone in the shipping/receiving office. Information should include item description, value, and any special handling requirements.
• July 8, 1 p.m., surface hazardous freight must be in the shipping/receiving area. Information should include item description, value, and any special handling requirements. (If the item is “Hazardous,” provide a copy of the MSDS if it is not already on file.)
• July 15, 1 p.m., all other surface freight must be in the shipping/receiving area. Final shipping papers will be printed for items already physically there and no additions can be made once the papers have been generated.

AIR freight cutoff dates

Note: Air freight is to be used for expedition critical items only.

• July 8, 5 p.m., all air freight information must be received by Sandy or Tyrone in the shipping/receiving office. Information should include item description, value, and any special handling requirements.
• July 15, 1 p.m., air hazardous freight must be in the shipping/receiving area. Information should include item description, value, and any special handling requirements. (If the item is “Hazardous,” provide a copy of the MSDS if it is not already on file.)
• July 22, 1 p.m., all other air freight must be in the shipping/receiving area. Final shipping papers will be printed for items already physically there and no additions can be made once the papers have been generated.

Public Relations Events

Contact: Matthew Wright at (202) 448-1254 or
mwright@oceanleadership.org

See the port call page for public activities.