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IODP Staff Travel

This information applies to IODP JRSO staff only.

Port call and shipping information for IODP Expeditions
Intranet IODP Staff travel information
PDF IODP-TAMU travel policy


Travel Authorization Forms

PDF Interactive Travel Authorization/Advance Request form
PDF Travel Authorization/Advance Request form for printing
PDF Traveler Profile form

Expedition 371: Tasman Frontier Subduction Initiation and Paleogene Climate

Boarding in Townsville, Australia
Disembarking in Hobart, Australia

PDF Staff authorization form; due 1 June 2017

Visas to enter Australia

IODP staff will need the visas listed below.

  • If you are sailing into Australia, then departing by air within five (5) days of arrival: MCV only
  • If you are sailing into Australia, then staying in Australia more than five (5) days: MCV and ETA
  • If you are flying into Australia, then departing on the JOIDES Resolution: MCV and ETA
  • If you are flying in and out of Australia and not sailing: ETA only

Complete Electronic Travel Authority (ETA)

U.S. Citizens: https://www.eta.immi.gov.au/ETAS3/etas. This service costs AUD $20 and is valid for up to 12 months.

Non-U.S. Citizens: Please review guidelines at http://www.border.gov.au.

Maritime Crew Visa (MCV)

Although IODP staff are not crew, Australian immigration law requires that all IODP personnel who sail into an Australian port or depart Australia on the JOIDES Resolution must also have a Maritime Crew Visa (MCV). Per Australian immigration: “Personnel on a vessel who are engaged in scientific research must hold a Maritime Crew Visa (MCV). All crew must complete the application for an MCV. There is no application charge for this visa, and it is valid for up to 3 years.

If you have visited Australia in the last three years, your MCV may still be valid. ETAs are valid for one year. Please check the dates of your expedition to see if your visa will be valid during the period you will be in Australia.

Hotel Information for IODP Staff

Townsville

Grand Hotel
8/10 Palmer St
Townsville QLD 4810
Tel: 07 4753 2800

Payment Terms: All room expenses will be settled individually by guest with cash or credit card upon departure.

Room Rate:

  • Superior King Room (355 square feet/33 square meters) at a special group rate of AU$159. This rate will also be available prior to standard business dates and after scheduled departure.

Taxes/Service Charges: The above group rate is inclusive of GST (Goods and Service Tax).

Amenities:

  • Complimentary use of Hotel Wi-Fi facilities
  • Complimentary use of hotel gymnasium and facilities
  • In room complimentary tea and coffee facilities
  • Off street car parking provided free of charge, subject to availability

Hotel Transportation: Standard taxis will be available from the arrivals end of the Townsville airport terminal.

Check-in/Check-out Time: Check-in is 2 p.m. and check-out is 11 a.m. Early check-in and late check-out requests are subject to availability. Fees may apply.

Cancellation: Should any part of the accommodation be cancelled 21 days or less prior to arrival, 100% of the total expected accommodation spend will be payable.

Incidentals Payment: Each guest will be required to check-in and sign a registration form on arrival. A pre-authorization of $100 will be processed on a Credit Card to cover any incidental charges. A credit card surcharge of 3% will be applied to AMEX and 1.5% applied to all other credit cards.

Chargeback Facilities: Grand Hotel Townsville has arrangements with a number of local restaurants, allowing guests to charge back meals to their rooms. Normal hotel credit policy applies to chargeback facilities.

Expedition 369: Australia Cretaceous Climate and Tectonics

Boarding in Hobart, Australia
Disembarking in Fremantle, Australia

PDF Staff authorization form; due 1 August 2017

PDF Physical examination form; due 7 July 2017

Visas to enter Australia

IODP staff will need the visas listed below.

  • If you are sailing into Australia, then departing by air within five (5) days of arrival: MCV only
  • If you are sailing into Australia, then staying in Australia more than five (5) days: MCV and ETA
  • If you are flying into Australia, then departing on the JOIDES Resolution: MCV and ETA
  • If you are flying in and out of Australia and not sailing: ETA only

Complete Electronic Travel Authority (ETA)

U.S. Citizens: https://www.eta.immi.gov.au/ETAS3/etas. This service costs AUD $20 and is valid for up to 12 months.

Non-U.S. Citizens: Please review guidelines at http://www.border.gov.au.

Maritime Crew Visa (MCV)

Although IODP staff are not crew, Australian immigration law requires that all IODP personnel who sail into an Australian port or depart Australia on the JOIDES Resolution must also have a Maritime Crew Visa (MCV). Per Australian immigration: “Crew members are articled members of crew and include people under contract or subcontract to work on a ship while it is at sea. Personnel undertaking scientific research on a research ship owned by a foreign government are also included.”

All crew must complete the application for an MCV. Please review the instructions for applying for an MCV first. There is no application charge for this visa, and it is valid for up to three (3) years.

If you have visited Australia in the last three years, check the status of your MCV to see if it is still valid. ETAs are valid for one year. Please check the dates of your expedition to see if your visa will be valid during the period you will be in Australia.


Hotel Information for IODP Staff

Hobart

Hotel Grand Chancellor
1 Davey Street
Hobart, Tasmania 7000
Australia
Tel: +61 (3) 6235-4535
http://www.grandchancellorhotels.com/hotel-grand-chancellor-hobart

Payment Terms: All room expenses will be settled individually by guest with cash or credit card upon departure.

Room Rate:

  • Standard King Rooms (344 square feet/32 square meters) at a special group rate ranging AU $250–$285. This rate will also be available prior to standard business dates and after scheduled departure.

Taxes/Service Charges: The above group rate includes a current 10% GST (Goods and Service Tax).
Amenities:

  • Complimentary Wi-Fi with reasonable download speed
  • Complimentary use of hotel gymnasium and facilities
  • In room complimentary tea and coffee facilities
  • 24 hour room service
  • Heated indoor pool

Hotel Transportation: Standard taxis will be available from the Hobart airport terminal and is approximately 15 kilometers (9.3 miles) from the hotel. Allow 20 minutes by taxi and cost approximately AU $45 per transfer.

Check-in/Check-out Time: Check-in is 3 p.m. and check-out is 11 a.m. Early check-in and late check-out requests are subject to availability. Fees may apply.

Cancellation: Cancellation of room nights within 30 days will incur a cancellation fee of one night’s accommodation per room.  Cancellation of room nights within 7 days will incur the full accommodation amount.

Fremantle

Esplanade Hotel Fremantle – by Rydges
46-54 Marine Terrace
Fremantle, WA 6160
Australia
Tel: +61 (8) 9432-4000
http://www.rydges.com/fremantle

Payment Terms: One night’s accommodation will be paid by IODP. All other room expenses will be settled individually by guest with cash or credit card upon departure. There is a transaction fee charged on credit card payment, 1.18% for Visa and MasterCard, with 3.5% for Amex and Diners.

Room Rate:

  • Superior Queen Rooms (28 square meters) at a special group rate of AU $190. This rate will also be available prior to standard business dates and after scheduled departure. Taxes/Service Charges: The above group rate includes a current 10% GST (Goods and Service Tax).

Amenities:

  • Complimentary Wi-Fi
  • Complimentary use of hotel gymnasium and facilities
  • In room complimentary tea and coffee facilities
  • 24 hour room service
  • Heated outdoor pool

Hotel Transportation: Standard taxis will be available from the Perth airport terminal and is approximately 30 minutes away.

Check-in/Check-out Time: Check-in is 2 p.m. and check-out is 11 a.m. Early check-in and late check-out requests are subject to availability. Fees may apply.

Cancellation: Cancellation of room nights within 30 days will incur a cancellation fee of one night’s accommodation per room. Cancellation of room nights within 24 hours will incur the full accommodation amount.

Expedition 372: Creeping Gas Hydrate Slides and Hikurangi LWD

Boarding in Fremantle, Australia
Disembarking in Lyttelton, New Zealand

PDF Physical examination form; due 22 September 2017


Hotel Information for IODP Staff

Christchurch

Crowne Plaza
764 Colombo Street
Christchurch 8011
New Zealand
Tel: +64 (3) 741-2823

Payment Terms: One night’s accommodation will be paid by IODP. All other room expenses will be settled individually by guest with cash or credit card upon departure. There is a transaction fee charged on credit card payments, 1.5% for Visa and MasterCard, with 3% for American Express.

Room Rate:
  • Superior King Room (27 square meters) at a special group rate of $235.00 NZD. This rate will also be available prior to standard business dates and after scheduled departure.
  • Taxes/Service Charges: The above group rate includes a current 15% GST (Goods and Service Tax).
Amenities:
  • Complimentary Wi-Fi
  • On site fitness center
  • Room service available
  • Refrigerator in all rooms

Hotel Transportation: Standard taxis will be available to/from Christchurch International airport and is approximately 5.6 miles away. Please allow 30 minutes.

Check-in/Check-out Time: Check-in is 3 p.m. and check-out is 11 a.m. Early check-in and late check-out requests are subject to availability. Fees may apply.

Cancellation: Cancellation of room nights within 14 days will incur the full accommodation amount.

Expedition 374: Ross Sea West Antarctic Ice Sheet History

Boarding in Lyttelton, New Zealand
Disembarking in Lyttelton, New Zealand

PDF Staff authorization form; due 10 November 2017

PDF Physical examination form; due 10 November 2017

Expedition 375: Hikurangi Subduction Margin

Boarding in Lyttelton, New Zealand
Disembarking in Auckland, New Zealand

PDF Physical examination form; due 5 January 2018


USSSP Scientists Travel

Contact USSSP Logistics Coordinator James Spencer to make flight arrangements. Alternatively, travelers can contact Safder Paracha at Ultramar directly.