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IODP Staff Travel

This information applies to IODP JRSO staff only.

Port call and shipping information for IODP Expeditions
Intranet IODP Staff travel information
PDF IODP-TAMU travel policy


Travel Authorization Forms

PDF Interactive Travel Authorization/Advance Request form
PDF Travel Authorization/Advance Request form for printing
PDF Traveler Profile form

Expedition 369: Australia Cretaceous Climate and Tectonics

Boarding in Hobart, Australia
Disembarking in Fremantle, Australia

PDF Physical examination form; due 7 July 2017

Expedition 371: Tasman Frontier Subduction Initiation and Paleogene Climate

Boarding in Townsville, Australia
Disembarking in Hobart, Australia

PDF Staff authorization form; due 1 June 2017

PDF Physical examination form; due 5 May 2017

Hotel Information for IODP Staff

Townsville

Grand Hotel
8/10 Palmer St
Townsville QLD 4810
Tel: 07 4753 2800

Payment Terms: All room expenses will be settled individually by guest with cash or credit card upon departure.

Room Rate:

  • Superior King Room (355 square feet/33 square meters) at a special group rate of AU$159. This rate will also be available prior to standard business dates and after scheduled departure.

Taxes/Service Charges: The above group rate is inclusive of GST (Goods and Service Tax).

Amenities:

  • Complimentary use of Hotel Wi-Fi facilities
  • Complimentary use of hotel gymnasium and facilities
  • In room complimentary tea and coffee facilities
  • Off street car parking provided free of charge, subject to availability

Hotel Transportation: Standard taxis will be available from the arrivals end of the Townsville airport terminal.

Check-in/Check-out Time: Check-in is 2 p.m. and check-out is 11 a.m. Early check-in and late check-out requests are subject to availability. Fees may apply.

Cancellation: Should any part of the accommodation be cancelled 21 days or less prior to arrival, 100% of the total expected accommodation spend will be payable.

Incidentals Payment: Each guest will be required to check-in and sign a registration form on arrival. A pre-authorization of $100 will be processed on a Credit Card to cover any incidental charges. A credit card surcharge of 3% will be applied to AMEX and 1.5% applied to all other credit cards.

Chargeback Facilities: Grand Hotel Townsville has arrangements with a number of local restaurants, allowing guests to charge back meals to their rooms. Normal hotel credit policy applies to chargeback facilities.

Expedition 368: South China Sea Rifted Margin B

Boarding in Hong Kong
Disembarking in Shanghai

PDF Staff authorization form; due 13 February 2017

PDF Physical examination form; due 1 February 2017

Expedition 367: South China Sea Rifted Margin A

Boarding in Hong Kong
Disembarking in Hong Kong

PDF Staff authorization form; due 15 December 2016

PDF Physical examination form; due 1 December 2016

Hotel Information for IODP Staff

Hong Kong

The Excelsior Hong Kong
281 Gloucester Road
Causeway Bay
Hong Kong
Tel: +852 2837 6972
http://www.mandarinoriental.com/excelsior/

Payment Terms: All room expenses will be settled individually by guest with cash or credit card upon departure.

Room Rates:

  • Superior Rooms (280 square feet/26 square meters) at a special group rate of HK$1,500 subject to 10% service charges per room per night.
  • Superior Side Harbor View Rooms (323 square feet/30 square meters) at a special group rate of HK$1,700 subject to 10% service charges per room per night.
  • Deluxe Full Harbor View Rooms (366 square feet/34 square meters) at a special group rate of HK$2,000 subject to 10% service charges per room per night.

Taxes/Service Charges: The above group rates are subject to 10% service charge per room/per night.

Breakfast: Optional daily international breakfast buffet at Cafe on the 1st is available at a special rate HK$200 plus 10% Service charge per person per day

Amenities:

  • Free wired & WiFi Internet access in the Hotel
  • Complimentary use of The Excelsior Fitness Centre (except body treatment)
  • Daily newspaper of choice (subject to request)
  • Two bottled distilled water in room

Hotel Transportation: From the Airport to the Hotel/the Hotel to the Airport:

Airport Shuttle Bus: HK$ 140 per person one way/Hotel Limousine (3 seaters): HK$850 per car one way/Taxi

Check-in/Check-out Time: Check-in is 2 p.m. and check-out is 12 noon. Any extension up to 6 p.m., 50% of the daily room rate will be charged. Check-out after 6 p.m., full day room rate will be applied.

Cancellation: Any cancellation after 6 January 2017, a one night’s room charge No-Show Policy will apply.


USSSP Scientists Travel

Contact USSSP Logistics Coordinator James Spencer to make flight arrangements. Alternatively, travelers can contact Safder Paracha at Ultramar directly.